A Shopify app for QuickBooks® Online, US companies
Post Shopify sales to QuickBooks as the records you choose
Ledgerpost records your Shopify orders, payments, refunds and Shopify Payments payouts in QuickBooks Online. You decide, per order, whether it becomes an invoice or a sales receipt. A dry run shows every record before anything is written.
Free to evaluate, with a dry run over your last 30 days. Paid plans start with a 14-day free trial.
- Order #1042 Card, paid in full Sales receipt Create
- Order #1043 B2B company, Net 30 Invoice Create, due in 30 days
- Refund on #1038 Two items returned Credit memo Against invoice 1038
- Payout, Oct 21 Shopify Payments Deposit With its fees
- Order #1044 SKU not mapped Held Map the item, then post
What Ledgerpost does
Every Shopify event becomes the QuickBooks record a bookkeeper would have made by hand, linked back to the order it came from. For merchants and bookkeepers who work from invoices and customer records in QuickBooks.
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Invoice or sales receipt, by rule
Ordered rules on B2B company, payment terms, gateway, tags and payment status decide the record for each order. A preview over recent orders shows which rule each one matches.
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Later events follow the order
Payments, refunds, edits and cancellations post against the record the original order created: a payment on its invoice, a refund as a credit memo or refund receipt.
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Payouts as deposits
Shopify Payments payouts are recorded as deposits with their fees, so the bank feed matches what QuickBooks expects.
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Companies and locations
B2B companies and their locations map to QuickBooks customers and sub-customers, so invoices land on the right account.
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Looks before it creates
The app searches QuickBooks before every create, so a record that already exists is adopted rather than posted twice.
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Pause at any time
Posting can be paused and resumed. A change to mappings or rules applies to future orders only; what was already posted stays as it is.
How it works
Three steps, each one visible before the next.
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Dry run
Connect QuickBooks, map your accounts and items, set your posting rules. The dry run lists every record the app would write for your last 30 days of orders, with the action for each: create an invoice, create a receipt, adopt a record that already exists. Nothing is written.
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Go live
Choose a go-live date. From then on, orders, payments, refunds and payouts post as they happen. The sync log links every Shopify event to the QuickBooks record it created, so you can open either side from the other.
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The inbox
When an order cannot be posted correctly, it is held rather than guessed at. The inbox groups held orders by cause, such as an unmapped SKU or a customer to confirm, and names the action that resolves each one. Fix the cause and the order posts.
Pricing
Billed monthly through Shopify, in US dollars. Each paid plan starts with a 14-day free trial.
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Evaluate
Free
No live posting
Connect QuickBooks, discovery, mapping, posting-rule preview and a dry run over the last 30 days (up to 2,000 orders scanned).
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Standard
$49 / month
500 orders a month
Invoices and receipts by rule, B2B company and location mapping, payments, refunds, edits and cancellations, Shopify Payments payouts, exception inbox.
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Plus
$99 / month
2,000 orders a month
Everything in Standard, longer backfill, priority support.
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Pro
$199 / month
10,000 orders a month
Everything in Plus, onboarding call, named support contact.
An order counts once, in the month it is posted. Retries, later payments, refunds, edits, test orders and backfill are not counted.
Support
Questions before you install, or while you set up? Write to support@getledgerpost.com. Inside the app, Help opens a request with your store already identified.
- Works with
- QuickBooks Online companies in the United States, US dollars as the home currency
- Reads from Shopify
- Orders, customers, products, payment terms, returns, locations, companies, Shopify Payments payouts
- Writes to QuickBooks
- Customers, items, invoices, sales receipts, payments, credit memos, refund receipts, deposits